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Time Management Strategies for Property Managers

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The business of property management involves plenty of tasks and responsibilities. and property managers are usually short of time. With that in mind, they need a sound time management strategy to accomplish tasks and meet deadlines. Here are the best time management tips that successful property managers use to achieve more in less time. 

Planning and writing

Successful property managers plan their tasks for the day and jot down what needs to be accomplished based on priority and plan all activities such as managing tenants, properties, landlords and service providers. Keeping track of tasks and schedules in your smartphone or desktop using software like Bricks+Agent can really make a difference when it comes to managing your time as a property manager. 

Break big tasks into small ones

Property management involves many tasks that can take weeks and sometimes months to complete.  When this happens, professionals will break down the task into smaller and more manageable ones that can be worked on daily. By breaking the task down, you are able to maintain records properly and provide a thorough process for managing your time on the job. 


Allocate time to read your emails and notifications

Imagine you are in a meeting with a critical tenant or landlord and suddenly you receive an email. You start answering the email, and then you receive a call. As you get busy in replying to your email and answering your call, the customer loses interest, and you lose their time and potentially money. 

Successful time managers don’t check  notifications all day long.  Set a time for checking your inbox and replying to emails, first in the morning and second in the afternoon. Allocating specific times will allow you to focus on the present task and perform it more effectively and productively.

 

Organise your workplace

It is essential to organise documents and files in your office so that you can easily find any data when you need it urgently. There should be no clutter in your office. All  items, files, and documents should be in their place. Keep a separate file

for every category of documents so that it is easy to find any document, however old or consider filing all your documents on a cloud drive. Organising files and documents cuts the clutter and saves your time.

 

Make batches for similar tasks

Successful managers do similar tasks that require the same resources. It saves time, and all the related functions are completed in a single batch. For example, if a manager has 20 applications from potential renters, they review or process them in a single batch. Batching helps you save time and improve your productivity.

 

Avoid multitasking

It is common thinking that multitasking saves time and helps you achieve more in less time. However, multitasking can impact the efficiency of work, increase the chances of mistakes and cause unwanted stress. Focusing on a task at a time enables you to do it accurately and with 100 percent efficiency.

These are some common time management tips that every property manager should use. Proper time management is one of the many ways to be an awesome property manager. Following these tips can help the property managers to achieve more in less time, improve productivity and manage to accomplish the goals and targets within deadlines.

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Topics: Insider, Property Management Advice

Rafael Niesten

Written by Rafael Niesten

In his early 20s, Perth local Rafael Niesten, won a scholarship to study in Canada, with that came the opportunity to volunteer at a local radio station. That spawned his entrepreneurial streak, returning to Perth in 2001 he set up community radio Groove FM. More by luck than design, they became successful, too successful as they took a significant chunk of the Perth Market. This sent up the red flag with his commercial competitors who saw to it that he came before the Australian Broadcasting Authority and on technicalities such as the number of volunteers he was forced to move on. He received the citizen of the year award for Western Australia (youth) and was a finalist in the Australian of the year awards (Youth). Falling on his sword he turned to running small and large scale events, all the while buying, renovating and selling properties. Buying and selling land and renovated houses provided a grounding in the property industry. He founded a cloud based medical grade voice recognition company, followed by co founding the first true cloud application for private practice in the health sector. He successfully exited these ventures at the end of 2016 and began building Bricks+Agent.