Efficiency is one of the essential ingredients to the success of any business and its important that all staff are working as efficiently as possible. But, efficiency can take a serious hit when processes like document compilation and retrieval comes into play.
To reduce painful issues like document management problems, property managers push themselves toward digitisation or paperless systems. While the paperless or cloud concept is not new, the technology is now much easier to handle.
Today, technology like cloud computing, document scanning, and organisation of files are making things feasible and affordable for small and large businesses. Although the process can be intimidating and confusing at first, it is quite accessible and can be a property manager's most strategic move.
If you are a property manager, dive in to know how going paperless can help you:
1. It's cost effective
Although you would need to purchase a couple of devices, going paperless is still more convenient and less expensive than other paper-based systems.
In fact, with a reliable property management software like Bricks + Agent, you can easily keep track of everything in one place. It works in managing work schedules, email communication, invoices and client details on your system and will also keep a backup of everything in the cloud.
While the cost of buying a single piece of paper would be cheaper than using cloud-based applications and systems, paper costs will begin to add up quickly over time. Imagine a situation when you have to postpone a meeting just because you are unable to trace the important document.
A digital document management system, will not only help in indexing files, but will also help in generating on-demand custom reports for your business. Moreover, if you are worried about security, the cloud-based uses multi-factor authentication making it extremely secure.
2. Improve tenant-agent communication
Previously, property management was all about the frequent trips to visit tenants. Property management and maintenance software has helped to revolutionise the way property managers and tenants communicate. However, among the software evolution, one thing that remains common was delivering reports using paper trails.
Using paperless systems, you will be able to deliver reports instantaneously and comparing past and current data is a breeze.
3. Help businesses on the go
Although most businesses operate during the standard 9 to 5 hours, property management is full-time work and operates sometimes out of hours. You might find yourself chasing due payments at midnight or coordinating projects with vendors at six in the morning. Now, imagine doing all these things with a pile of paper and documents.
On a paperless, digital system these are replaced by software that is accessible on mobile and desktop devices.
Still wondering whether paperless will benefit you business or not? As a property manager, who would you like to work with- a company that simply sends you reports with graphics and pictures or the one that stocks your desk with paper reports?
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